If you run a landscape gardening business, you know how hard it is to keep track of your paperwork and clients. If you want to make your business better, then having a reliable and easy-to-use system to manage your work is a must.
With the right software, you can run your business from start to finish. With the ability to automate your processes, you can spend less time on paperwork and more time working on your projects.
In this article, we’ll show you why it’s helpful to use a business management software for tradespeople like landscape gardeners.
1. Professional looking quotes in an instant
Creating invoices can be a tedious task. You have to think about everything from how much your invoice will cost to when you should send the invoice to your clients.
It becomes even more frustrating when you have to deal with manual invoicing. This is especially true when you’re working on a big maintenance project, as it can take you a long time just to get all the details done.
By using professional software, you can make a detailed list of the costs for almost any project. You only have to enter the materials you need, and the software will figure out the costs for you. You can quickly make a detailed, professionally looking quote for the client to look over for approval.
2. Simple and fast scheduling
How do you deal with your landscaping jobs? Do you write something down? Or do you try to remember what you need to do when you have time?
No matter how you like to organise your day, chances are that you can be missing something. You don’t know when you’ll talk to your clients or when you’ll start working on your next project.
An easy way to keep track of everyone on your team’s calendars is to use a program that includes a calendar management feature. This way, you and your colleagues will always know what’s coming up and never miss a thing.
You can also easily set up appointments for the whole year. Even if you’re only managing your schedule for a few days, weeks, or months, you can just click on a new job or an old one, assign your colleagues, and set the time frame.
3. Real-time price finder
What if you want to buy the perfect landscaping tools for an outdoor garden project, but you can’t find the exact one that you want? How can you tell if you’re getting the best deal on these products?
All of us know that the prices of landscaping and gardening products change all the time. Whether you’re working on landscaping or gardening, it’s likely that you need to quickly find out how much each item costs now. When you’re doing a quote, you need to make sure you’re getting the best deals.
A software with a product live pricing feature can help you save hours of time searching for prices. You just need to type in the product and get the real-time price right away. It will also list the stores where you can find it, saving you time and effort.
4. Cost estimation made easy
Estimating the cost of things can be tricky. You should have a rough idea of how much a project will cost before starting.
You also need to make sure that you’re using the right formulas when preparing your quote. Because failing to do so could result in costly loss. But how do you get a real idea of a detailed project cost?
An estimation software for landscape gardeners can help you figure out how much everything will cost you, so you can plan ahead. Based on the dimensions you provide, you can get an accurate price for all the materials you require.
Simply enter your dimensions into the estimation tool, and it will provide you with an exact cost estimate for your project. You can even add your own prices, which will make it really easy for you to find the best calculation solution for any project.
5. Custom job sheets as quick reference guide
There’s a huge range of different jobs you can do when you’re a landscape gardener. But it’s hard to remember all the things you need to do without writing them down on a job sheet.
Sometimes the smallest change in work site conditions means you need to make a big adjustment to a job sheet. This becomes a problem, especially if you want to ensure that your team has all the correct information to do their jobs correctly. That’s where the job sheet creation feature of a business management software comes in.
With this feature, you can give your team a heads up of what to expect. Job sheets become your team’s quick reference to get information about the site, like side access, restrictions, excavations, waste removal, and protection. With a few clicks, you can make your job sheets more specific, like if there are landscape restrictions or you need to hire diggers.
6. Business data on a single dashboard
How are you measuring the success of your business? Looking at spreadsheets or manually entering data into databases can take up a lot of your time.
Time-consuming tasks can put your business at risk, because you might overlook important trends or miss opportunities. And you can’t afford that.
You need a tool like business analytics to help you keep up with your business. With it, you can get a quick snapshot of your business stats and make informed decisions.
With a single dashboard, you can monitor all of your data in one place. You can compare your monthly or annual statistics to previous periods with ease.
You can even have a more detailed way of tracking your success and gain insights into your key performance indicators, like the number of documents sent, revenue gained, and products sold.
7. Reliable email delivery
Your business relies on sending emails to close deals. And there are a lot of important things you need to send out, like quotes and invoices.
When we send an email to one of our clients, it’s possible that it will be marked as spam. It doesn’t make sense to just ask our clients to check their spam folder. You don’t want to lose this client.
Through the use of an advanced email feature known as SMTP, or Simple Mail Transfer Protocol, you can ensure that your emails are sent to their intended recipients and from your internal or colleague’s email account. You’re sure to get the message out there.
8. Fast health and safety reports creation
As a landscape gardener, you may find it difficult to manage the many tasks involved in ensuring your work site is safe and compliant.
As part of your work, you will need to prepare health and safety reports for every job. The process of making a report like this takes a long time and can be confusing.
Wouldn’t it be better if you use software with an integrated health and safety document feature? By doing so, you can easily create a variety of reports without having to dig through your documents.
With a fully integrated system, all your reports are kept in one place, securely stored online, and ready to be sent to your clients.
If you wish to make your business run more smoothly and be more productive, you might want to think about upgrading your operations and technology.
By using a digital business management software, you can take charge of your business and make your work more efficient. You’ll be able to see your business progress day-to-day.
You’ll be able to streamline your business operations, simplify your workflow, reduce costs, improve your profitability, and even increase client satisfaction.
We can help you achieve these positive results for your business with the help of our business management software. Explore the features of Custom Quoter to learn more about how it works. We’ll help you make running your business as easy as possible.
For more information on how we can assist you in managing your business with ease, please click here.